Job Title: Office Administrator
Purpose:
The Purpose of the Administrator:
• ensure proper flow of office procedures and support the office Directors and Managers by carrying out common office duties.
• maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and clients as well as our members in person, online, and via telephone.
Duties:
The duties are, to:
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Interact with Directors and Managers and carry out their requests, such as manage agendas/travel arrangements/appointments etc.
• Communicate with relevant agencies to produce travel itineraries for business directors and employee events
• Arrange meetings by scheduling appropriate meeting times, book rooms, plan refreshments, help to create agendas and take meeting notes
• Assist in planning and arranging events, including organising catering
• Attend workshops and conferences when requested
• Manage correspondence (emails and mails), draft, format, print and file relevant documents and record data on special deliveries.
• Assist with website functions and social media profiles
• Manage reception area, answer phone calls and look after visitors
• Maintain stock lists, order supplies, produce invoices and handle expenses and billing cycles
• Manage staff expense requests and maintain accurate records for employee holiday requests
• To support other staff to submit timely reports and prepare presentations/proposals as assigned
• Supervise administrative staff and divide responsibilities to ensure performance
Office Administrator Skills and Qualifications:
• Proven experience as an office administrator, office assistant or relevant role
• Ability to work without supervision and with strong attention to detail;
• Excellent time management skills;
• Exceptional communication skills, both written and spoken;
• Technical skills, Including proficiency with Microsoft Office programs;
• Strong prioritisation and organisation skills;
• Ability to handle confidential information;
• Strong record keeping skills; presentation skills, including welcoming guests to events;
• Ability to multitask;
• Excellent organizational and leadership skills;
• Familiarity with office management procedures and basic accounting principles;
• Qualifications in secretarial studies will be an advantage;
• High school diploma; BSc/BA in office administration or relevant field is preferred.
Working hours
Part-time (16 hours per week), due to the nature of funding and this is Flexitime, as this is a PT post.
Closing date:
7th June 2019 at 12.00noon
Interview:
Week commencing 17th June 2019
Start Date:
1st July 2019
Salary
£14,942 p.a. – £16,000.00 pro rata (Depending on Experience)
For Application form:
Email: admin@hanaonline.org.uk
For hard copy, you can get one from:
44 Portland Street
Hull
HU2 8JX