POST: Volunteer Programme Team Assistant
DEPARTMENT: Volunteer Programme
REPORTS TO: Head of Volunteering
DIRECT REPORTS: N/A.
SALARY: £20-25k dependent upon experience
Contract Type: Full time until initially 31 March 2020
We are looking for a passionate individual to energise a role that will help to bring about life-changing opportunities for individuals volunteering their time and skills that will continue to put people at the forefront of citywide projects that build on the successes of Hull 2017 and its volunteer programme.
This particular role is central to coordinating and supporting the day-to-day functions of the volunteer programme staff team.
Main duties will include, but are not limited to:
Team Administrative Support
Administrative support for the day-to-day functions and responsibilities of the Head of Volunteering and Volunteer Programme Manager.
Lead team administrative functions, including but not limited to: financial reporting, diary management, travel bookings, purchase functions, office management.
Act as an internal point of contact for the Volunteer Programme Team.
Support the Programme’s interactions with all internal departments and external service suppliers (e.g. PR, Marketing, Digital, Production, Partnerships, VHEY, Arts Dev etc.).
Support the administrative and management systems and databases that coordinate the delivery of the Programme’s objectives, and its Fit-For-Purpose, M&E and Legacy planning themes.
Research and report preparation.
Draft a range of contracts and programme documents.
Support the architecture and management of Volunteer support systems, including specific support with Better Impact deployment software.
Administrative support to the Development, Community Projects and Community Engagement & Events Officers across:
Locations scoping and venue bookings.
Course content and materials production.
Volunteer progression through the training pathway.
Community targeting and engagement strategy.
Volunteer Selection Centres and interview processes.
Scoping Event volunteer need.
Deployment planning and shift rostering functions.
ESSENTIAL SKILLS & EXPERIENCE:
2-3 years demonstrable programme administration experience.
Strong organisational, multitasking and IT skills, including MS Office literacy.
A people-person, with a demonstrable track record of building and maintaining relationships across diverse teams through excellent verbal and written communication skills.
Experience of working in an office environment.
The ability to efficiently prioritise and deal with changing demands within a multi-faceted team.
DESIRABLE SKILLS & EXPERIENCE:
Demonstrable work within an arts, culture or other public-focussed sector.
Programme monitoring and evaluation.
Knowledge of project management techniques and software.
An active interest in and an appreciation of volunteering, arts/culture, sport, and/or community engagement.
Experience of articulating programme objectives in areas of high profile accountability to the public.
Independent thinker, with the flexibility to adapt within a team and an organisation of diverse needs.
Self-motivated, positive and resilient team contributor.
Logical approach to proactive problem solving and decision making.
Active interest in the city and volunteering.
Effective time manager who can prioritise a time-bound workload under deadline pressures while maintaining a diplomatic and positive outlook.
Willingness to work evenings and weekends when necessary.
Desire to learn and develop.
Willingness to champion our access-for-all objectives.
HOW TO APPLY
Please send the following to firstname.lastname@example.org:
Covering letter or supporting statement (no more than two side of A4)
Current salary and any salary expectations
Completed equal opportunities monitoring form
CLOSING DATE: 9am Tues 29 May 2018.
INTERVIEW DATES: Invites to interview will be made by Weds 30 May 2018.
Interviews will be held Mon 4 to Wed 6 June 2018.
Hull 2017 is an equal opportunities employer and welcomes applications from all sections of the community.